Stall Holder Information

Thank you for your interest in being a part of
Ballarat's “ONLY” Children's Handmade Boutique Market.

The Market is located inside St Patrick's Hall,
cnr Sturt and Dawson Sts, Ballarat.

We are looking to showcase a wide variety of children's stalls
and we always love to hear from new designers, artists and makers.
Stalls will be limited and hand selected to suit our Market.

If you would like to be a part of our boutique children's market experience,
and offer people an opportunity to purchase
original and highly creative handmade products
crafted you you, then go to the "Apply for a Stall" tab
and complete the application form.


If you are interested and would like to become Market stall holder at Jack 'n' Jill Children's Market please complete the online application form located under the “APPLY FOR A STALL” tab.


The Market is open to independent designers, crafters and artisans both locally, from Regional Victoria and further afield. If you create, design, or produce a high quality product for children, we would love to have you as a part of our Market.

Each stallholder must be the designer or maker of the items they are selling. We are a Makers Market and will not accept or permit stalls to sell pre-purchased goods, or onsell items.You must provide significant creative input into the product and not just apply token additions or package the products.


ONLY the items that you list on the application form will be allowed on your stall.
There is already a section on the form to describe your items in greater detail.  It will be a requirement that this question is completed. Your application will be based on what you write in this section, so please take particular care when completing to ensure that you enable us to make the best decision regarding your application.

If we find that we have enough of one particular item we will not accept any more applications with that item listed, even if it is not the main products that you sell, although we will send you an email stating “we have enough xxxx at this time”.  If it is not your main stocked item, and you are prepared to attend the market without them, your application will be reassessed and you will more than likely be successful, but that will totally be your choice as a business.

If you have other items that you would like to sell you MUST get approval from the committee BEFORE the market.  You will receive either a YES or NO and your email MUST have a photo of the new product attached.

If you are successful in being accepted into the Market you will receive an email which will list all of the item categories that you have selected on your form.  This is to ensure that come closer to market day you will have a record of what you actually selected on the form, and you will know what we will allow on market day.

On Market day we will have a printed copy of your application form with us, and we will be visiting your stall to make sure that only the items on your application form is on your stall.  If there are any other items you WILL BE ASKED TO REMOVE THEM. 
This is not negotiable on Market day and we will be enforcing this stringently to be fair to other stallholders around you that have put in just as much time & effort into their products only to find out there are 10 other stalls stocking similar products.  

We certainly don’t wish to be approaching stallholders and asking you to remove products from the stall because you have not followed our guidelines.  We want the day to be enjoyable.


Only online applications submitted through our “Apply for a Stall” tab will be accepted.

Please do not email us with applications as this will not be included on our database and your application will not be assessed.

Please include 3 clear images of your work or a link where we can view your items as this forms part of the assessment process and is a requirement of the application. You may have great products that would be a great fit for our Market, but unless your photos and descriptions clearly show us, your application may not be successful.

If you do not provide images or a link your application will not be assessed. If you have any concerns regarding this requirement please email us.

You will receive an email within 72 hours of submitting your application advising that we have received it. If you do not hear from us, please check your spam folder or email us to let us know.
This email is not a confirmation of acceptance as a stall holder, just a courtesy email to let you know that we have received your application.

Each market will have a cut-off date to submit applications, and after that date the Market Committee will assess your application based on the product/type/uniqueness of your items, and the amount of stall holders in the same category. If you are successful you will be sent an email offering a site at the Market.

We will not be sending emails if you are unsuccessful as we simply do not have the time, however your application will be placed on a waiting list and if we have a cancellation we will email you to see if your are still interested/available.

If you are unsuccessful it is not a reflection of your quality of work, or products, we want to ensure that we have a good mix of different unique stalls. It would not be fair to customers and stall holders to have too many of the same type of products. We will be regularly rotating stallholders and we encourage you to apply for each Market.
If you have been approved as a stallholder Market management will send out an email offering you site at the Market. You will also be sent an invoice for your site fees. Invoices are to be paid strictly within 14 days. Reminder notices will not be sent. If you do not pay within the allocated time and we do not hear from you, your site will be offered to the next available stallholder on the waiting list. If you have any problems please send us an email.

As the market gets closer you will be sent an email with all the set-up details and stallholder layout and any other details that you will need to know.


In the event that you have to cancel your site, you must notify us in writing immediately, to allow us to contact someone on the waiting list.
If you cancel up to prior to 14 days before the market date we will issue a full refund for site fees. If you cancel with less than 14 days to Market date there will be no refund.


The market will operate from 10.00am until 4.00pm.

The Market committee and helpers will be there early to open up, setup tables and get the hall ready for the Market.
Setup up time will commence for stallholders from 8.30am. Please do not arrive before this time as the Hall will not be ready.

Your stall is to customer ready from 9.45am, and you will be expected to trade through the entire day. You will not be permitted to commence pack-up of your site before 4.00pm or otherwise directed by Market management.
It is unfair to customers and other stallholders to try and pack up a stall before the finish of the market while others a still trying to trade.

A high level of professionalism is expected in the way that the stalls are setup and your items displayed. This is required to maintain the overall feel of the market, and make sure that your wares are appealing to buyers. You are permitted to place banners etc on the walls with blue tack ONLY. The blue tack is to be removed when you pack up your site. If you damage the walls of the Hall in any way, your details will be given to the Hall Hirer so that they can organize payment for damage.

The Market Committee will be available throughout the day. Please let us know if there is something we can do to help you. We will also have a “Market Helper” available that can look after your stall for you few a few minutes if you require a break or coffee.


From the moment that you are accepted to become a stall holder we will ensure that your business is well promoted and advertised using numerous marketing strategies including online and traditional methods. Not only are we providing you with the opportunity to sell your products to your direct target markets, we will be heavily promoting the market via letter box drops and flyer distribution, both locally in Ballarat and surrounding districts, but also in Geelong and Melbourne. Media advertisements in local papers and magazines, online advertising in the various what’s On and tourist information sites. We will also doing Blog articles showcasing individual Businesses, and Face book shout outs and tagging for participating stallholders.

We will have a market photographer that will be taking photos throughout the day to use for promotional purposes, and to place on our Blog and Face book Page. Please let us know if you do not wish to have your stall or business participate.

If you have any enquiries at all please email us and we will be only to happy to help you.

We look forward to having you as a part of Jack 'n' Jill Children's Market!